Riveter Consulting Group is assisting a client in Orange County to unearth a private, intelligent, respectful, kind, and diplomatic Personal Assistant. The ideal candidate handles and juggles several tasks without getting overwhelmed and stays calm and collected.

The work schedule is Monday to Friday from 8:30 am to 4:30 pm but the schedule can vary due to the homeowner’s schedule occasionally changing and or depending on travel. Flexibility is an ABSOLUTE MUST. Once in a while, weekends or after-hours assistance is required while traveling/special occasions/family events/specific projects arise. MUST be available for occasional overnights when the client is out of town

Responsibilities include:

  • Acting as personal assistant to homeowners.
  • Managing/scheduling calendars for both personal and professional needs.
  • Travel – book flights, hotels, and occasional airport drop-offs or pick-ups.
  • Assist with pre-travel packing and preparations before departure and unpack upon return home.
  • Assisting with coordinating event/party planning occasionally
  • Managing household staff. Implement guidelines, train staff to maintain set standards of the household
  • Assist with scheduling caregivers and coordinating their schedules
  • Schedule home maintenance, repair work and supervising projects, which includes walkthroughs with vendors after tasks/projects are completed to meet standards and ensure household is left immaculate after the vendor departs
  • Handling household bills, monthly budget updates, and administrative duties
  • Household Inventory – set up a system of reordered personal/beauty, pantry, cleaning, and misc. household products needed
  • Assisting with daily needs within the household – restocking fridge, pantry, and any misc. tasks needed in the household. Must have the ability to roll up your sleeves to wear various hats needed
  • Ensure the household is well-kept and organized at all times
  • Grocery shopping and all other errands
  • Assist with coordination of managing care/maintenance with extra household assistant/dog sitter/dog walker

Requirements:

  • Minimum of five years but ideally, seven + solid years of recent experience is preferred as an Estate Manager/Personal Assistant or Event Planning experience
  • Must be a quick learner, sharp, extremely organized, strong ability to prioritize, excellent correspondence skills and follow-up, and the ability to use specific systems in place already
  • Proficiency in Payroll

Compensation

DOE vacation/holiday pay and medical benefits but no dental or 401k. This role does not provide a vehicle for usage for this position, but miles are reimbursed