Riveter Consulting Group is now hiring a polished, professional, and hands-on Executive Assistant with Entertainment experience for a High-profile family in Orange County, CA. The Executive Assistant will work in the home office and on the road assisting the principal.
Primarily responsible for maintaining the Principal’s schedule, events, board activities, and related. Duties will range widely within the corporate and family office environments

Schedule

40 Hrs Guaranteed averaging 50-60 per week
Typical Monday – Friday 9am – 5pm with flexibility
Weekend

Responsibilities:

  • Complete a variety of administrative tasks including managing an extremely active calendar of appointments; handling calls and correspondence and responding as directed; organizing and maintaining confidential files and records, and compiling documents for meetings
  • Assist in coordinating meeting agendas, managing all scheduling activities, keeping the Principal well informed of upcoming commitments and responsibilities, following up appropriately, and updating relevant staff as necessary
  • Other duties as an assigned range from incidental, menial tasks to more complex assignments
  • Assist with all scheduling
  • Sitting in on meetings
  • Travel with the Principal
  • Take notes
  • Take calls
  • Dictate emails

Requirements:

  • 3-5 years of Administrative, Office, or Executive Assistant experience
  • Experience in Entertainment

SKILLS/ABILITIES:

  • Superior integrity and a high level of confidentiality
  • Strong and creative organizational skills that reflect a keen ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong and dynamic written and verbal communications skills.
  • Positive attitude, enthusiastic and hard-working.
  • Expert skills in Microsoft Office (Word, PowerPoint, Outlook, and Excel
  • Professional demeanor and excellent people skills, including the ability to build and maintain positive and supportive working relationships within and among a highly diverse staff
  • Flexible and adaptable to a fast-moving environment; always maintaining an approachable demeanor
  • Highly intelligent with a desire and passion to become a subject matter expert in a variety of areas
  • Potentially long hours, potential evenings and weekends, and some travel will be required

Compensation

DOE, hourly with overtime + Medical and Dental